Job Description for Assistant to the Director for Akshar Foundation !!!
Position : Assistant To The Director (Female)
Location : Guwahati
Job description :
The Roles & Responsibilities include :
- Manage personal emails, correspondence, and phone calls for the Director.
- Prepare and organize documents, reports and presentations.
- Maintain an easy filing system for easy retrieval of information.
- Handle and prioritize incoming communication with professionalism and discretion
- Coordinate and manage family schedules, including appointments, events, and other commitments.
- Schedule and organize meetings and appointments for the Director, ensuring efficient time management.
- Attend meetings ,take minutes and provide post meeting summaries.
- Book and arrange travel, including flights and accommodations, for business trips and personal events.
- Coordinate and make arrangements for private events, ensuring smooth execution.
- Remind the Directors of important tasks, deadlines, and events both at home and work.
- Manage filing systems to ensure documents are organized and easily accessible.
- Prioritize tasks and deadlines to ensure timely completion of assignments.
- Anticipate needs and proactively address them to enhance the Director’s productivity.
- Communicate and liaise with staff, suppliers, and clients on personal matters related to the Directors.
- Build and maintain positive relationships with internal and external stakeholders.
- Identify challenges and proactively find solutions to ensure smooth operations.
- Demonstrate flexibility and adaptability to changing priorities.
- Handle sensitive information with utmost discretion and maintain strict confidentiality.
- Undertake special projects as assigned by the Director which may involve research, analysis and coordination.
Requirements:
- Minimum 2-3 years of experience in a personal assistant or administrative role, or a minimum graduate with strong English skills (negotiable salary for the latter).
- Must be dog/animal-friendly.
- Proficient in creating documents and spreadsheets using MS Word, Excel, and PowerPoint.
- Advanced typing, note-taking, record-keeping, and organizational skills.
- Excellent written and verbal communication skills.
- Exceptional interpersonal skills for effective collaboration with various stakeholders.